Privacy

What we keep

The board keeps a membership directory of the homes in Greystone Estates West: each owner's name, home address, and email address. Owners give us this information, or it comes from the association's records and our management company. We do not buy, rent, or collect addresses from anywhere else, and this website has no sign-up form.

Email we send

We only email homeowners about association business. For an online vote, that means:

• An invitation with your personal voting link.
• Reminders, sent only if you have not voted yet.
• A notice when the results are published.
• One-time sign-in codes, sent only when you ask for one.

We do not send advertising, and we never sell or give your information to anyone for marketing. To stop these emails, use the Unsubscribe link at the bottom of any voting email (you would then need to ask the board for your ballot link to vote). If your address has changed, email the board at board@greystoneestateswest.com.

Voting emails come from ballots@greystoneestateswest.com.

Text messages

Text notices are optional. After you vote, or on My ballots on the voting site, you can choose to get vote notices by text as well as email. If you do, we keep your mobile number with a record of when and how you agreed and the exact statement you agreed to.

We text only about association votes: invitations, reminders, vote confirmations, results and sign-in codes. Agreeing is never required to vote. Reply STOP to any text, or use "Stop texts" on My ballots, to end them; reply HELP for help. Message and data rates may apply. We never sell or share your mobile number, and no mobile information is shared with third parties or affiliates for their marketing.

Your vote

Votes are secret unless the board decides in advance to hold an open (recorded) vote. On a secret ballot, no one, including the board, can see how you voted; the board can only see whether you have voted. On an open vote, you are told before you vote that the board can see each person's choices.

Results show combined totals.

Who else handles it

This website and the voting site run on Cloudflare. The voting system's server and email delivery run on Amazon Web Services. These companies store and send information for us and do not use it for their own purposes.

This website counts visits with Cloudflare Web Analytics, which records which pages are viewed, the referring site, and the general location and type of device, without cookies and without identifying you.

There are only two cookies, and neither tracks you. If you use the light/dark button, a cookie remembers your choice for a year, shared between this website and the voting site so both look the same. If you tick "Remember this device" when signing in to vote, the voting site keeps a cookie so you can sign in again without a code for 90 days.

Links to the Young Management Group portal and the neighborhood Facebook group lead to sites with their own privacy policies.

Questions

To see or correct what we have on file for you, email board@greystoneestateswest.com.